According to Indeed, job seekers are more likely to hear back on their applications if they follow up with their employers or recruiters, you can use these 3 Guides on How to Write a Follow-up Email in this blogpost. Sending a reminder email requires a lot of information, craft, strategy, and doing it the right way to make your message effective.
In this blog post, we’ll take a look at 3 guides on how to write a follow-up email. But before that let’s take a look at what it means;
A Follow-up Email
This is an email sent to an employer that you have already contacted. Also known as a reminder email, it allows you to stand out among other candidates after an interview process. It is also a great chance for you to highlight your qualities, express your interests, ask questions, and, if necessary, address any issues that were raised during the interview.
Generally speaking, one to two weeks after submitting your application, you should send a reminder email. This gives potential employers enough time to study your cover letter, resume, and any other documents you’ve sent.
This email should contain the 5Cs of Communication which are Concise, Courteous, Clear, Coherent, and Correct. Your email must also speak interest and carry a formal tone. Now, how should you send a reminder email?
1. Ask for Additional Information
After your first interview with an employer, you can find out that you need to get more details to help them or that you neglected or forgot to ask them a question. You can try to get an update on a deal you’re trying to work on with your employer, find out how you performed in an interview, or ask your recruiter to clarify any information about their company and/or pain issues.
You’ll provide them clear instructions on how to answer you in a way that is efficient for both of you if you express your desire for the exact information you’re trying to find.
This will offer you a thorough grasp of the position, the business, the team members, and the duties you will have to perform if eventually you get employed. This is one of the most important guides in the 3 guides on how to write a follow-up email.
2. Request for a Feedback
Sending a reminder email to ask for feedback on your application after a few weeks of waiting for an employer to respond to your request for an interview will put you in the employer or recruiter’s good graces and they may choose to hire you over other candidates if you are qualified for the position.
It will provide you an advantage over other candidates who are applying or have applied for the same position as you. Include your name, the position you applied for, your qualifications, and a brief but impactful bio about yourself that relates to the post you applied for when requesting feedback.
By responding to the employer’s email on your initial application, you may also get in touch with them. Do not overwhelm companies or hiring managers with your emails; doing so will flag you as spam and you risk being kicked out of the hiring process. If you don’t hear back from the employer after a week, you can always send them a reminder email once every week.
3. Write Short and Brief
You don’t need to compose a lengthy essay or email because the subject of your email is very simple and you can get your objective across and make the employer understand the body of your email in a few phrases and a couple of seconds.
Due to their busy schedules, hiring managers and recruiters may overlook important information if they get a long email, or worse, they may choose to ignore it because they don’t have time. This is why it’s crucial to strike a balance between presenting the necessary information and keeping your email concise and to the point.
The recruiting manager will be able to swiftly scan your email and determine how they can help you. Also, your name and the title of the position you’re applying for should both appear in the subject line of your email. This will guarantee that the hiring manager is aware of the email’s precise subject before opening it.
In cases where it is your first encounter with the employer, and they haven’t yet read your application papers. It is advisable to keep your email professional and kind. Put the recruiting manager’s name or a kind salutation at the start of the letter. Thank them for giving you the time to be considered for the particular position.
Keep in touch with employers, potential clients, and business connections by sending a reminder email. But how can you create one that is good? These three tips on how to create a reminder email that will help you achieve your goals are provided in this article. Use these guidelines to compose a successful follow-up email whether you’re following up after a meeting or after making the first proposal.
FAQs
How do you write a follow up email?
- Add good content and grammar
- Include your values in the content
- Tell why you are sending a follow-up mail
- Add a call to action
What are 3 specific tips for writing an effective email?
- Add a subject line and keep it short
- Use an official tone
- Add a Call to Action
What are the 3 parts to writing the email?
The three parts to writing an email are;
- The Subject
- The body
- Conclusion and Signature
What are 3 steps you should take before sending a professional email?
- Make sure it carries an official tone
- Check your attachments if they are complete and correct
- Read over one more time before sending
What is the 3 email rule?
The 3 email rule states that “if you can’t complete a conversation on email within 3 mails, you should shift the conversation to a more personal platform”
What are the three 3 basic email etiquette?
- Add a subject line
- Make it clear and professional
- Proofread before sending
What is the 3 sentence rule?
You need to ask a couple of questions before replying to every email you read